Exhibitor Management & Lead Capture
Exhibitor Management and Lead Capture for Trade Shows
Exhibitors at your event should be able to onboard themselves, capture leads with a badge scan, and walk away with real visitor data. Not a stack of business cards. XPRO.AI makes that possible from one white-labeled platform.
Self-Serve Exhibitor Onboarding Portal
Each exhibitor gets their own login on the XPRO.AI platform to manage everything in one place. They upload documents, add team members, view stall details, and access captured leads. No more chasing exhibitors over email for logos, profiles, or team lists. At Tech Expo Gujarat, 80+ exhibitors onboarded themselves through this portal without a single back-and-forth email.
QR-Based Lead Capture at Every Exhibitor Stall
Exhibitors scan a visitor’s badge QR code at their booth using the XPRO.AI lead capture tool. Name, company, email, and phone are pulled instantly from the registration database. They can add notes, tag the lead as hot, warm, or cold, and export everything as CSV after the event. No paper forms. No lost business cards.
Real-Time Visitor Analytics for Exhibitors Body
Every badge scan at a stall is recorded on the XPRO.AI dashboard. Exhibitors see total visitors, peak visit hours, repeat visitors, and lead quality breakdown. Organizers see the same data across all stalls. At Tech Expo Gujarat, this gave 80 exhibitors and their sponsors real proof of floor traffic for the first time.
Exhibitor Team and Credential Management
Exhibitors add their own team members through the XPRO.AI portal. Each member gets their own badge and access level: booth staff, managers, and representatives. All managed by the exhibitor directly. Fewer emails for you, fewer errors, and everyone has the credentials they need on event day.
Stall Allocation and Floor Plan Management
Assign stalls to exhibitors and share floor plan details directly through the XPRO.AI platform. Exhibitors can see their exact location, nearby exhibitors, and setup instructions. Organizers manage the entire floor layout from one view instead of juggling spreadsheets and WhatsApp messages.
Exhibitor and Sponsor ROI Reports
After the event, XPRO.AI generates a data package for each exhibitor and sponsor: total stall visitors, leads captured, peak visit times, and lead quality breakdown. Give sponsors proof of what their investment delivered. Real numbers from your event, not a generic thank-you email.
White-Label Exhibitor Portal Under Your Brand
The entire exhibitor portal runs under your domain with your branding. Exhibitors see your event’s identity at every step, not a third-party tool. This is the same white-label approach as XPRO.AI applies across registration, check-ins, and communication. Your brand stays front and center.
Built for events with exhibitors and sponsors
XPRO.AI’s exhibitor management tools are designed for any event where booths, stalls, or sponsor activations are part of the experience. Proven at Tech Expo Gujarat with 140+ exhibitors and 8,000+ visitors. Best suited for:
