Conferences & Summits
Your conference is too important for duct-taped tools.
Delegate registration, QR check-ins, badge printing, VIP management, multi-gate entry, and post-event analytics. XPRO.AI is the conference management platform that handles everything from first registration to final report.
Conferences have hundreds of delegates, multiple sessions, and zero room for entry chaos.
Delegates expect smooth registration. Speakers expect priority treatment. Sponsors expect ROI data. Your team expects tools that actually work on event day.
What XPRO.AI handles for your conference
White-labeled on your domain. Delegate, speaker, VIP, and media categories. UPI and card payments, early bird pricing, and automated confirmations.
Conference registration portal
Different forms for each delegate type. Conditional fields, dropdowns, and file uploads. Collect exactly what you need per category.
Custom registration forms
Registration confirmations, payment receipts, schedule reminders, and check-in instructions via WhatsApp, SMS, and email.
Automated communication
Delegates scan their QR at the gate. Validated instantly. Badges print on the spot. Under 45 seconds from entry to badge in hand.
QR check-in under 45 seconds
Category-based badges: delegate, speaker, VIP, and media. Printed at the gate with name, company, and QR for session tracking.
On-demand badge printing
Independent scanners at every gate. Separate VIP and speaker lanes. One dashboard tracking all entries in real time.
Multi-gate entry and VIP lanes
Total registrations, check-ins, no-shows, revenue, peak entry times, and category breakdown. Delivered within 24 hours.
Post-conference report in 24 hours
Visitor data, lead count, peak visit times per sponsor. Packaged analytics that give sponsors a reason to return next year.
Sponsor ROI analytics
Delegate lists, check-in logs, revenue breakdowns, communication logs. CSV, PDF, or Excel. Your data, always accessible.
Full data export
18,000 delegates managed at GCCI GATE 2025. Your conference is next.
Conferences run on delegate categories. So does XPRO.AI
Your conference has delegates, speakers, VIPs, sponsors, media, and organizers. Each one needs a different registration flow, a different badge, and different access. XPRO.AI handles all of it from one system.
- Separate registration forms per delegate category
- Category-based badge designs with unique colors
- VIP and speaker priority lanes at entry
- Different pricing tiers, coupon codes, and complimentary passes
- Duplicate detection to prevent double registrations
Conferences and summits powered by XPRO.AI
Real events. Real delegate counts. Real on-ground operations.
Gujarat’s largest business conference. Multi-day event with badge printing at every gate, VIP lane management, and multi-gate coordination. [Tag] 18,000 delegates
GCCI GATE 2025
Medical conference organized by Sterling Hospitals at The Leela Gandhinagar. Registration, QR check-in, and on-ground operations. [Tag] 600+ doctors
Divya Heart Conclave 2025
Multi-day technology conference and exhibition. Attendee registration, exhibitor management, QR check-ins, and lead capture. [Tags] 8,000+ attendees | 80+ exhibitors
Tech Expo Gujarat
Explore every tool your exhibition needs.
